You got your air conditioning business up and running but are finding that tracking your income and expenses in a simple spreadsheet. Time for some better bookkeeping. Time for Quickbooks. It’s not as hard to use as you think and here are some great tips to make it easier.
1. First, learn some quick keyboard shortcuts:
Ctrl-I Create invoice
Ctrl-E Edit transaction selected in register
Ctrl-F Find transaction
Ctrl-J Open Customer Center
Ctrl-M Memorize transaction or report
Ctrl-N New invoice, bill, check, or list item in context
Ctrl-Q QuickReport on transaction or list item
Ctrl-T Open memorized transaction list
Ctrl-W Write new check
Ctrl (while opening) Start QuickBooks without a company file
2. Use The Quickbooks Setup Wizard and Clean It Up
Next, use the setup wizard to make using the program the best way for your company. After that, go into Preferences to clean it all up. There you can change things like default activities, one or multi window view, default annual interest rate, allow creating estimates, payroll and sales tax. There is a lot more you can add or remove to make it work perfectly for you.
3. Learn Right Click Menus
QuickBooks has a lot of right-click menus for easy access to items you need. Once set up, try it and see what shows up. For instance, in the Chart of Accounts, you can edit or delete an account, custom the columns, transfer funds, or get a QuickReport.
4. Your Chart of Accounts
That Chart of Accounts may end up having a lot extras you may not need. QuickBooks assigns income, expense and other accounts automatically, but that may include things you don’t need. Use the right-click to customize. Be careful about how you assign account types. It is critical in keeping your books accurate.
5. Use Your Classes
Be sure to turn on Classes in Preferences. It will help you better track profit and loss. Classes are how you categorizing elements of your business. When you enter a transaction, a Class drop-down box will appear; you can create your own Class, such as Marketing, or Advertising, or Parts or Systems. Then you’ll be able to run a Profit & Loss by Class report.
6. Back It Up!
Did you know that you can back QuickBooks up to the cloud or a removable data storage device? Choose either one in setup.
If you are excited about doing your Quickbooks great…if you would rather have someone else help with this, check out our Quickbooks for Contractors service!